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A flip is one project with many records. These worked examples show how to keep deposits, draws, rehab activity and closing documents tied to the property they explain.
A PROPERTY-BY-PROPERTY READING PATH
A project-aware bookkeeping process preserves the trail between the bank activity and the property. Start with the stage that is creating questions now.
Trace a house-flip deposit from the first payment to the final purchase statement, with a $7,500 worked example and an exception checklist.
Read this stepKeep requested, approved and funded rehab draws separate. Use a worked draw register to explain fees, partial approvals and missing deposits.
Read this stepUse a controlled closeout list to reconcile a sale while keeping late invoices and unresolved items visible.
Read this stepReview the sale documents, final costs and unresolved items before you archive a project.
Open the checklistUse these guides for holding costs, project folders, supplier credits and the differences between recorded rehab costs and bank spending.
Keep a contractor deposit tied to one property, approved scope and later invoices so the flip report does not lose or duplicate the payment.
Read guide : Track a contractor deposit through the final flip invoiceUse a vendor identity check before entering contractor or supplier activity so one company does not split across multiple property records.
Read guide : Stop duplicate vendors from splitting a property's project costsA bank feed shows cash movement, but not the complete property story. Build a compact evidence map for acquisition, rehab, financing and closeout.
Read guide : Why a real estate flip needs more than the bank feedSeparate actual bills, unpaid amounts and planning estimates while a flip is held. Includes a monthly cost bridge and a delay scenario.
Read guide : Build a monthly holding-cost schedule for an active flipKeep a short refund trail from insurer notice to bank activity and the original property record after a sale.
Read guide : Document a property insurance refund after a flip sellsUse a five-number bridge to connect the lender payoff statement, seller settlement statement, closing disbursement, and final loan balance.
Read guide : Reconcile a flip loan payoff through the sale closingUse a simple property-level trail to connect a flip project’s invoice, payment, receipt, and bookkeeping record without relying on the bank feed alone.
Read guide : Build a payment-evidence chain for every flip projectBuild one project file that connects earnest money, rehab records, funding, and the final sale.
Read guide : A flip project folder that survives the final closingTrace a repair holdback from the flip sale statement through invoices, escrow activity and the final release without counting proceeds twice.
Read guide : Reconcile a post-closing repair escrow holdbackConnect a returned rehab purchase to its supplier credit, refund or later use. Includes an original project-level return log and a partial-credit example.
Read guide : Track a rehab material return until the credit is actually resolvedSeparate timing, transfers, shared purchases, and unpaid bills before comparing a rehab report with bank activity.
Read guide : Rehab costs vs. bank spending: explain the differenceTrace a seller credit from the purchase agreement and closing statement into one property file without recording the credit as a separate cash receipt.
Read guide : Reconcile a seller credit on a flip purchase closingKeep the original receipt intact while assigning supported line items to each property and holding unclear costs for review.
Read guide : Split one renovation receipt across two real estate flipsKeep the original return, supplier credit and replacement purchase connected without moving a cost from one real-estate project to another by assumption.
Read guide : Track a supplier credit when the replacement materials go to another propertyBring acquisition, rehab, holding and sale records into one property-level snapshot without confusing paid costs with open items.
Read guide : Build a weekly cost snapshot for an active flipTrace a real estate assignment fee from the signed agreement and final closing statement to the bank deposit without inventing a second receipt.
Read guide : Reconcile a wholesale assignment fee from closing to depositBring us your small-business bookkeeping questions. We’ll talk through the work and what getting started would look like.